What are the Considerations When Selecting a Room Conferencing Phone?

In case you intend to organize a conference involving company executives, employees, or other parties, you’re counting on the presence of everyone you’ve invited to the meeting. What about a situation whereby the meeting is urgent but the physical presence of a few of the required participants cannot be guaranteed? The answer lies in VoIP phones that have capabilities for both voice and video conferencing. A good conference phone can serve large offices and conference rooms for events where multi-party phone conversations will be had.

Here are some of the issues to be evaluated when looking for an office telephone that has capacities for conferencing:

VoIP Capabilities
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If you want the capability to have a meeting whose participants are not necessarily in the same physical room or geographical area, the phone you use for it should have capacity for video and voice over the internet. Thanks to VoIP phone calls, multiple persons can follow and take part in conversations at low costs.
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Size of Your Office

If several of the persons taking part in a VoIP meeting are in the same physical office, the selection of the right IP telephone ought to match the size of the office. Every IP phone model has its own microphone pickup range and speaker quality, and how large a conference room is will determine how powerful and robust your phone should be. Certain brands of conference telephones provide extra microphone extension kits that may match different audio range needs, especially for rooms with many people.

Ability to Record Calls

Usually, all PBX telephones have the capacity to record calls, for example between customer care and callers. However, there are circumstances in which you may need to record exchanges among employees or business executives during a conference. Certain brand new models of conference telephones with IP connectivity have the capacity to capture and store meetings in a built-in memory which can be connected to an SD memory card.

There are many benefits of recording your VoIP conference. For example, you may record a meeting if you don’t want to take notes, or if the recording can help with training and quality improvement. Another scenario is when you need to review important details of the meeting or share the event with a colleague who did not participate in the meeting.

The Portability Factor

There are cases where a conference will take place outside of your own office, such as a hotel room, so the IP phone you select should be able to match any such environment. A good phone should have the ability for wireless connectivity, to run on batteries, and connect to computers and networks.

You will find useful a VoIP phone with the above features.